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Latest Recruitment at The Institute of Human Virology Nigeria (IHVN)

IHVN JObs

The Institute of Human Virology Nigeria (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis (TB) and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services.

IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

To support the Institute’s drive to detect and treat tuberculosis in the country, IHVN is sourcing for a suitably qualified dynamic candidate to fill the positions below:

Job Title: Administrative Assistant (USAID Nigeria TB LON)

Locations: Lagos, Oyo and Ogun
Administrative Supervisor: State Lead
Technical Supervisor: Head of Finance and Operations

Job Details

  • To support the Institute’s drive to detect and treat tuberculosis in the country, IHVN is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for the implementation of USAID Nigeria TB LON grant; which include providing support to program implementation team and other employees, assisting in daily office needs and managing the institute’s general administrative activities.

Summary/Overview

  • Under the guidance and supervision of the Head of Finance and Operations, S/he will provide administrative and logistical support services to the program implementation team and operations of the general office management of USAID Nigeria TB LON Grant.

Duties and Responsibilities
S/He will:

  • Coordinate all administrative and secretarial support services for the implementation of USAID Nigeria TB LON
  • Assist with effective management of day to day operations of the office
  • Support coordinating internal and external meetings, trainings, venues, logistics, provision of materials and refreshments particularly during multiple meetings.
  • Work with team for logistical support to staff/visitors including liaising with program management unit on team itineraries, appointments according to schedules developed by department members
  • Assist in documentation and archiving of program documents.
  • Arrange travel logistics for staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups
  • Coordinate staff meetings, set up conference rooms and meeting room, ordering and setting up audio-visual equipment and agendas, take minutes of meetings and write reports as requested, file records of all meetings.
  • Record minutes of staff meetings and circulate same amongst the staff and meeting attendees
  • Assist with production of presentation materials for staff members.
  • Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
  • Collate and file quarterly, monthly and weekly reports
  • Collate and harmonize quarterly and monthly work plans
  • Make travel arrangements as requested by program staff and facilitate retirement of trips by staff
  • Tracking of USAID Nigeria TB LON work plans and activities
  • Conduct weekly and monthly supervision of office motor vehicles as well as the drivers with daily vehicle check list
  • Coordinate, monitor and supervise security staffs
  • Perform any other duties as assigned

Education/Experience

  • Possession of a B.Sc in Business Administration or any of the Social Sciences or Higher National Diploma in Business administration.
  • Membership or part certification in recognized professional bodies will be an added advantage.
  • Minimum of 3 years post qualification hands-on experience in an International NGO or Grants operational environment is required.

Knowledge, Skills, and Abilities:

  • Proven experience as an administrative assistant
  • Applicants should be able to work independently with minimal supervision;
  • Knowledge of office management systems and procedures
  • Proficiency in the use of computer application (Microsoft office etc.)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Working knowledge of office equipment, like printers, photocopier, computers etc
  • Analytical mind and fluency in written and oral communication;
  • Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.

 

Job Title: Finance Assistant (USAID Nigeria TB LON)

Locations: Oyo, Ogun and Osun
Immediate Supervisor: Finance Officer

Summary/Overview

  • The Finance Assistant (USAID Nigeria TB LON) will assist in management of Accounts payable and receivable functions such as preparation of payment vouchers, transfer instructions, journal vouchers, bank reconciliation statements, and entering financial records in the organization’s accounting software.
  • Under the guidance and supervision of the Finance Officer, S/he will provide direct support to the program implementation team and operations on the general management of USAID Nigeria TB LON Grant.

Duties and Responsibilities

  • Responsible for entering financial information and maintaining financial records in Sage 300
  • Administration of payments (Preparation of payment vouchers, transfer instructions, etc.)
  • Maintenance of cash books
  • Preparation of monthly bank reconciliation statements
  • Preparation and capturing of monthly journal vouchers for the reports of Sub Recipients and other implementing partners
  • Custody of cheques books, vouchers/support documents and transfer instructions to bank(s)
  • Proper filling (& custodian) of retirements and support documents of treatment centres & laboratories and other implementing partners on a monthly basis
  • Remittance of WHT and other statutory deductions on a monthly basis

Minimum Qualifications
Education/Experience:

  • Possession of a B.Sc in Accountancy or any of the Social Sciences or Higher National Diploma in Accountancy.
  • Membership or part certification in professional association i.e. ICAN, ACCA or recognized equivalent will be an added advantage. Minimum of 3 years post qualification hands-on experiecne in an International NGO or Grants operational environment is required.

Knowledge, Skills, and Abilities:

  • Applicants should be Abile to work independently with minimal supervision and under pressure;
  • Proficiency in the use of computer application (Microsoft office etc.)
  • Good working knowledge of Sage 300 ERP;
  • Analytical mind and fluency in written and oral communication;
  • Ability to relate with subordinates, colleagues and superiors
  • Innovative with sound mind

Job Title: Senior Program Officer Clinicals – USAID TB LON

Locations: Lagos and Oyo states
Department: Prevention Care and Treatment
Reports to: Director of Technical Programs

Responsibilities
The Senior Program Officer Clinical will collaborate closely with the state TB program team and will be responsible for ensuring the implementation of all USAID TB-LON activities in the State. S/He is expected to lead the TB-LON state team and coordinate all partner activities within the state. S/he would perform the following:

  • Support facility and community assessments for the strategic expansion of TB services.
  • Support the State TB program and the sub-awardee to create awareness and demand for TB services.
  • Lead and participate in capacity building activities for public and private (formal and informal) TB service providers.
  • Support the State TB program to accelerate case finding initiatives, coordinate prompt enrolment, treatment initiation and monitoring of all diagnosed Drug Susceptible and Drug Resistant TB patients in the State.
  • Organize & conduct regular health facility and community supervision for delivery of high-quality TB services to beneficiaries, as outlined in the National guidelines,
  • Coordinate timely data collection, collation and reporting and support state TB program in routine data review, analysis, presentation and utilization.
  • Support and facilitate Public Private Mix supervision and TB-HIV collaboration within the State.
  • Regularly track the timely implementation of State work plan and budget.
  • Periodically prepare reprogramming plans to ensure the alignment of new strategies to the project objectives.
  • Deploy appropriate project management tools to plan, review and track progress in program implementation and utilization of resources and guide staff and Sub-awardees as appropriate.
  • Assist the Project Headquarters in coordinating the project to meet Key Performance indicators (KPI) and for LON impact in line with defined strategies.
  • Ensure the submission of quality project programmatic, Monitoring &Evaluation, financial and Procurement Supply Chain Management reports within the set timelines.
  • Develop technical briefs, reports, presentations, and provide strategic information to IHVN management, the Ministry of Health, relevant Ministries, Departments and Agencies, USAID and other key stakeholders.
  • Ensure staff and sub-grantees comply with all institutional, administrative and operational policies, procedures and donor regulations as applicable.
  • Perform other additional duties as assigned by the Director of Technical Programs and Chief of Party.

Minimum Requirements

  • M.B;B.S. or the relevant Medical degree.
  • Master’s degree or its equivalent or higher degree in public health, health program planning and management, or other relevant field preferred.
  • At least five years of professional experience in TB and other public health program implementation, developing and managing partnerships, including brokering public-private partnerships.
  • Proven experience in leadership, capacity building, planning and management.
  • Demonstrable experience in successful implementation of USAID or other donor-funded programs designed to strengthen the health sector at national and/or sub-national government levels.
  • Experience in working with key stakeholders in Nigeria, particularly in Lagos or other South West States.

Skills and Abilities:

  • Strong coordination, planning, and supervisory skills.
  • Strong networking and representational skills;
  • Excellent oral and written communication skills in English as well as presentation skills, with proven experience in analyzing data and developing PowerPoint presentations and other reports.
  • Competent in operational plan development, implementation and evaluation of results.
  • Comfortable planning and delivering multiple activities under pressure to strict deadlines with high levels of precision.
  • Self-motivated with a strong ability to identify and develop relevant areas of work
  • Able to communicate complex issues in a concise, accessible and engaging manner.

Job Title: Program Officer, Program Monitoring and Reporting, Strategic Information

Locations: Lagos and Oyo
Department: Prevention Care and Treatment
Reports to: Director of Technical Programs

Summary/Overview

  • S/He will provide technical support and oversight for the implementation of Strategic Information activities to meet program targets.
  • The Program Officer is to ensure data quality, adhere to best practices in data collection, collation, reporting and use in different levels.
  • S/he will promote health system strengthening activities at all levels, and the use of standard tools and indicators required in the program.
  • The Program Officer will also collaborate with the Government of Nigeria agencies to conduct monitoring and evaluation activities.

Duties and Responsibilities

  • Monitor collection, collation, analysis, reporting and use of data.
  • Ensure completeness, correctness and consistency of all program reports.
  • Provide guidance to state and facility staff on indicators, reporting and data quality issues.
  • Support the routine use of data for decision making at supported states, Local Government Areas(LGAs) and facilities through gap analyses and run charts.
  • Participate in the development and periodic review of program reporting protocols.
  • Ensure compliance of facilities, LGAs and States to reporting timelines.
  • Participate in development of Standard Operating Procedures (SOPs) for Program Monitoring and Reporting.
  • Participate in developing matrices in line with indicator requirements
  • Generate all program reports including adhoc reports, routine program reports and USAID quarterly, semi-annual and annual progress reports.
  • Archive all reports received from facilities/LGAs.
  • Ensure reporting tools, standard monitoring and evaluation indicators are utilized for consistency in measurement.
  • Participate in the development of Performance Monitoring Plans and Monitoring &Evaluation
  • Participate in health system strengthening activities.
  • Generate regular gap analysis to show program/ state progress towards achieving set targets.
  • Put in place proper feedback mechanism is put for data quality of indicator reports.
  • Participate in periodic data quality assessments at health facilities we support, generate reports and track implementation of recommendations from the exercise.
  • Participate in facility assessment and activation activities and provide technical support as required.
  • Strengthen national reporting lines at supported health facilities.
  • Provide technical guidance on program indicators across all thematic units.
  • Oversee data reporting on eTB Manager, GxAlert/Aspect softwares and TB notification app.
  • Support use of data for program planning, evaluation, and policy advocacy.
  • Perform other duties as assigned by the Director of Strategic Information.

Minimum Qualifications
Education/Experience:

  • A University degree in any of the following or related fields: Medicine, Pharmacy, Natural and Social sciences, Statistics, Public Health and Epidemiology. A master’s degree will be an added advantage. Minimum of three years working experience in relevant field.
  • Experience in data collection, processing and use.
  • Experience with tuberculosis and HIV/AIDS programs or related health service programs; experience working with tuberculosis prevention, diagnosis and treatment and/or impact mitigation programs in the West African context is desirable.
  • Experience with the USAID and Global Funds Strategic Information System is highly desirable.

Knowledge, Skills, and Abilities:

  • Knowledge of monitoring and evaluation practices, methods, tools and guidelines.
  • United States Government- funded monitoring and evaluation programs reporting framework for tuberculosis, including indicator definitions
  • National Tuberculosis and Leprosy Control Programme Recording and Reporting tools.
  • Ability to perform complex data analytics utilizing Microsoft Excel, STATA, and/or Business Intelligence tools and make recommendations based on findings.
  • Strong quantitative and qualitative analytical skills, verbal skills and ability to communicate technical information clearly and effectively to both technical and non-technical colleagues.
  • Must have the ability to obtain, analyze, organize and interpret data and present findings in both oral and written form.
  • Report writing and presentation skills.
  • Must be proficient in the use of Microsoft Office package applications especially Excel and Access.
  • Team player with ability to work with minimal supervision.
  • Have a clear understanding of the health system structure and the National Tuberculosis and Leprosy Control Programme.
  • Have a supportive attitude towards strengthening local partners and building local capacities for self-management.
  • Be willing to undertake regular field visits and interact with different stakeholders, especially primary stakeholders.
  • Flexibility, willing to travel and work during weekends.

Job Title: Program Assistant – USAID TB LON

Locations: Lagos, Ogun and Osun
Job Type: Full Time
Department: Clinical Laboratory Services

Responsibilities
S/He would perform the following:

  • Provide technical guidance to facility and community implementers to ensure the provision of quality TB laboratory services (diagnostic and patient monitoring) in each of the four states.
  • Provide technical support to strengthen the operationalization of the laboratory Strategic framework as defined by the National TB Programme in collaboration with other relevant stakeholders.
  • Work closely with STBLCP and other stakeholders to implement laboratory DS/DR-TB and TB/HIV services
  • In close partnership with the State Quality Assurance Officer (QAO), will oversee TB laboratory activities within the state
  • Ensure all TB samples are tested, results documented, reported and sent to the requesting officers
  • Participate in the Assessments of TB Laboratories
  • Provide Technical Assistance (TA) to the TB laboratories on diagnostics, Logistic Management Information System (LMIS), equipment maintenance etc.
  • Provide trainings on TB diagnostics including GeneXpert MTB/RIF Assay, AFB smear microscopy, Logistics Management Information System, Sputum Packaging and Transportation etc.
  • Ensure that GLP is implemented and monitored in supported TB laboratories
  • Ensure Optimal Laboratory performance (equipment efficiency and maintenance, optimal EQA performance, no service interruptions, adequate stock level, timely lab testing, timely results dispatch, timely and complete reporting etc.)
  • Supportive supervision and mentoring to TB laboratories
  • Work closely with the necessary stakeholders to ensure samples are moved to the testing laboratories promptly and ensures prompt results retrieval
  • Work closely with STBLCP and ensures that DR-TB patients lab results are in the patient folders
  • Ensure that TB laboratory challenges are flagged and followed up for prompt interventions
  • Collate and review facility reports to ensure quality reports and provide timely feedbacks
  • Ensure all reporting templates and other facility reports (Equipment functionality, data reports, faults reporting, QRRIF etc.) are submitted within the stipulated deadline to the STBLCP & IHVN
  • Carry out data triangulation across all thematic units
  • Maintain and update professional knowledge and take responsibility for Continuing Professional Development (CPD)
  • Perform any other duties assigned by the supervisor or designee
  • Perform every other duty necessary for the successful implementation of laboratory activities of IHVN
  • The Program Assistant will report to Clinical Laboratory Services Department (Senior Program Officer, Program Manager, Senior Manager, Associate Director and Director), State Lead, Technical Director and Chief of Party, TB LON Project, IHVN

Job Requirements

  • BMLS or its equivalent
  • Age- Between 20-35 years of age
  • Should be reliable, proactive and visionary
  • Must be creative in program design/planning and implementation towards achieving set goals

Skills and Abilities:

  • Ability to perform multiple challenging tasks with minimum supervision.
  • Results oriented and responsive with ability to pay attention to details of work, set priorities and to perform beyond normal working hours.
  • Exhibit good interpersonal relationship, written and oral communications skills and team player.
  • Knowledge of Statistics, MS word, Excel, Power Point and Internet.
  • Should have strong ethical values, effective time management, meeting timelines.
  • Ability to predict and identify potential problems, take corrective/preventive actions.
  • Should be flexible and ready to learn

 

Job Title: Clinical Testing Advisor (SHARP)

Locations: Adamawa, Borno, Yobe and Jigawa

Responsibilities: 

  • Provide technical oversight, strategic direction and ensure appropriate support for the implementation of HIV Testing Services (HTS) in all the testing modalities
  • Disseminate evidence-based training materials, job aids, supervisory systems and other training materials needed for implementation of the program to meet the needs of funding organizations and the Government of Nigeria.
  • Coordinate health facility strengthening, follow-up and supervision, advocacy, capacity-building and Monitoring& Evaluation across health facilities supported by IHVN as required by program activities
  • Participate in all Technical Consultative Group Meetings,
  • Represent the organization in professional forums by participating and making presentations in relevant meetings, conferences and technical working groups
  • Carry out any other duty assigned for the achievement of organizational goals and objectives

Qualifications, Knowledge, Skills & Ability

  • Should possess at least a degree/HND in Public Health, Nursing, Social Sciences, Health Sciences or Community Health
  • At least five (5) years’ experience working in HIV Testing services (HTS).
  • Experience in building capacity at individual and organizational levels.
  • Demonstrated knowledge of HTS, guidelines and policies.
  • Excellent personal communication skills in written and verbal English,
  • Persuasive skills, and able to represent the organization to donors and partners
  • Good experience of using MS. Word, Excel or Power Point applicable software related to position

Job Title: Laboratory Officer – USAID TB LON

Location: Lagos
Job Type: Full Time
Department: Clinical Laboratory Services

Responsibilities
S/He would perform the following:

  • Accountable for the performance of the laboratory activities of the TB LON project
  • Provide technical guidance to State Laboratory Officers in the four states of implementation. This will ensure that the facility and community implementers provides quality TB laboratory services (diagnostic and patient monitoring) in each of the four states
  • Provide technical support to strengthen the operationalization of the laboratory Strategic framework as defined by the National TB Programme in collaboration with other relevant stakeholders
  • Develops and implements policies, procedures, checklists, TB manuals and performance standards designed to ensure efficient laboratory operations
  • Coordinates and integrates laboratory activities with those of other subdivisions and with other state agencies conducting programs that require support from the clinical laboratories
  • Provide appropriate technical support to the State Quality Assurance Officers (QAOs) in the supported states
  • Liaise with the State TB and Leprosy Control Program (STBLCP), State Laboratory Officer (SLO) to understand and ensure smooth running of laboratory activities in the states.
  • Promoting interaction and collaboration with laboratory stakeholders at national, zonal and state levels by serving on national Laboratory Technical Working Groups (TWG)
  • Supporting the development of mechanism on establishing linkages between the National Reference Laboratories, Zonal Reference Laboratories, State Reference Laboratories, Peripheral (microscopy & GeneXpert) laboratories with a view to ensuring linked referral services and timely reporting.
  • Collate and review state reports (site visits, monthly/quarterly narrative, data, mentoring and supervision, etc.)
  • Send LON laboratory reports to the Central Office timely
  • Ensure that TB laboratory challenges are flagged and followed up for prompt interventions
  • Communicate and maintain effective communication with the Central Office
  • Ensure Optimal Laboratory performance (equipment efficiency and maintenance, optimal EQA performance, no service interruptions, adequate stock level, timely lab testing, timely results dispatch, timely and complete reporting etc.)
  • Participate in  TB laboratories assessments, TB panels preparation  and administration for basic and advanced tests
  • Participate in review of sites TB EQA panel reports
  • Participate in design of TB Laboratories
  • Activation of GeneXpert and AFB smear microscopy laboratories
  • Participate in setting up and coordinating a continuous quality improvement plan for the TB Laboratories
  • Ensure that GLP is implemented and monitored in supported TB laboratories
  • Representation at local, national and international meetings
  • Participate in onsite data validation exercises with state programs, GeneXpert sites, AFB Smear Microscopy laboratories and DOTs centers.
  • Key into the state monthly/quarterly work plan
  • Work closely with the necessary stakeholders to ensure samples are moved to the testing laboratories promptly and ensures prompt results retrieval
  • Track investigation results from responsible laboratories to ensure that they are sent back to the state TB program or treatment centers within the turnaround time.
  • Work closely with STBLCP and ensures that DR-TB patients lab results are in the patient folders
  • Liaise with other relevant Lab staff to oversee the follow up investigations for all DR TB patients in DR TB treatment centers, ambulatory Phase and community initiation (including baseline DST for patients) and patients in the continuation phase across the country.
  • Ensure that laboratory National data capturing (recording and reporting) tools are available, properly and completely filled
  • Ensure that electronic Lab Management Information systems are functional and are up-to- at all level (States, Treatment centers and laboratories)
  • Carry out data triangulation across all thematic units
  • Maintain and update professional knowledge and take responsibility for Continuing Professional Development (CPD)
  • Assist in coordinating TB related research and training activities that will require the use of the laboratory facilities
  • Perform every other duty necessary for the successful implementation of laboratory activities of IHVN

The Senior Program Officer will report to Clinical Laboratory Services Department (Program Manager, Senior Manager, Associate Director and Director), Technical Director and Chief of Party, TB LON Project, IHVN

Job Requirements

  • A degree in Medical Laboratory Science registrable with MLSCN. A master’s degree in relevant sub-specialty will be an advantage
  • Licensed Medical Laboratory Scientist
  • Age- Between 30-40 years of age
  • Minimum of 7 years’ working experience in the TB Program
  • Work experience in a TB Reference Laboratory is required
  • Experience working with donor funders (PEPFAR & GF)
  • Must possess good program management experience
  • Should be reliable, proactive and visionary
  • Must be creative in program design/planning and implementation towards achieving set goals

Skills and Abilities:

  • Excellent analytical, planning and organizational skills.
  • Must possess good interpersonal skills.
  • Experience working with diagnostic laboratory.
  • Maintain confidentiality of patients, patient results and project operations.
  • Must have experience in basic and advanced TB diagnostics
  • Must be creative, proactive and be able to work with minimal supervision.
  • Must be willing to learn new skills.
  • Excellent computer skills
  • Excellent communication skills (written/verbal) in English

IHVN JObs

How to Apply
Interested and qualified candidates should send a detailed Resume and a one page Cover Letter as one MS Word document explaining suitability for the position to “Deputy Director, Human Resources” via: careers@ihvnigeria.org

Note

  • Application must explicitly state the position applied for in the subject of the email.
  • Candidates are advised to provide three professional referees with email addresses and phone numbers.
  • Only shortlisted candidates will be contacted

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